Payout / Deposit Reconciliation

This is the bridge from your point of sale to your bank — every deposit explained line by line, with drill-down to the transactions behind each one.

Each settlement follows this formula:

Card volume collected − processing fees − Program Contributions withheld − platform/usage fees + Redemption Reimbursements (broken into goods value and sales tax, so each posts to the right account) = your deposit

Worked example (one day):
Card volume $2,348.44 − processing $85.06 − Program Contribution $104.00 + Redemption Reimbursement $83.68 ($80.00 goods + $3.68 tax) = $2,243.06 deposited.

The month's total deposits tie directly to the Cash line in your close package and to your bank statement.

FAQ

Why is the reimbursement split into goods and tax?
So your bookkeeper can post the goods portion against revenue receivable and the tax portion against sales tax payable. If they weren't split, you'd have to manually break it apart every settlement.

What are gift-card lines doing in my payout?
Gift-card loads and redemptions move through settlements as their own labeled lines. Loads are liability movements, not sales, so they're kept separate from your revenue figures.

Related: Daily Sales Summary · Fees Statement · Month-End Close Package